Board Members

MEMBERSHIP MEETING MINUTES

MINNESOTA SELF INSURERS ASSOCIATION
Board of Directors Meeting
March 4, 2010
Leonard Street & Deinard PA

The March 4, 2010 MSIA Board of Directors meeting was called to order at 1:00 p.m. by President Brad Wiggins.  Brad welcomed those in attendance.

Treasurer’s Report
Dan Hawkins presented the report.  MSIA has $59,200 in checking and $49,100 in savings for a total of $108,300.  A brief discussion was held regarding the use of P cards, but due to costs, a monthly fee and service charge, a decision was made not to pursue.

Membership Report
Suzanna Kennedy reported that MSIA currently has 107 members.  Eighty Six members have paid membership dues and 21 (10 members and 11 associates) have not paid.  The Wilder Foundation will not be renewing their membership.  Sandra volunteered to be responsible for the membership report, but, suggested that the Board define what is needed.  Suzanna has received 90 RSVPs for tomorrow’s meeting that will be sponsored by McCollum, Crowley, Moschet & Miller.  The sponsor will provide marketing material for MSIA members and their logo was included on the meeting invitation and agenda.  They have also agreed to sponsor the June meeting along with CCMSI.  The WCRA will be the gold sponsor and CCMSI will be the silver sponsor for the September meeting.  The Board has quarterly meetings, quarterly member meetings and conference calls the 2^nd Tuesday of every month at 2:00 p.m.

Single Source Reporting
Pete Thrane reported that efforts to submit legislation streamlining MWCIA and WCRA reporting will continue over the next several months with the goal of submitting legislative language for consideration in 2011.  The end result is to produce language that is non controversial, does not add reporting requirements nor costs and does not result in something that is more onerous than current reporting requirements. Although the WCRA believes that they can consolidate reporting at no additional cost, they need time to prepare and address issues such as unit stat level detail reporting, data privacy and the need for payroll data from DEED.

As our lobbyist LSD would like to provide MSIA with results that are valuable to us and maybe unique to us.  They would like to be proactive for the benefit of MSIA.  For example, they have had discussions regarding Special Comp Fund assessments.  Mike suggested that they discuss payments that are being made to the Special Compensation Fund and resulting reimbursements. Sandra agreed to provide specific information to Pete regarding their payments and reimbursements.  Can we address administrative costs? Is there some improvement that would be multi jurisdictional, e.g. renewal applications for self insurance?  Brad asked how we can do a better job soliciting ideas from our members.  We have done so in a passive way in the past and need it to be more interactive.  Liz suggested that we facilitate discussions at a full member meeting.  Reed indicated that we have time for a discussion at our June Member Meeting.  The agenda includes a presentation regarding the demographics of the Minnesota population and Dr James Larson presenting information regarding the treatment and rehab of knee injuries.  We would like unusual ideas, not the usual suggestions.  What is the vehicle or process to make it happen?  What would be a number one horror story that would result in a process improvement?  We should be thinking of a question for the April Board conference call.  The Program Committee will begin working on the details.

Administrator’s Report
Suzanna distributed copies of the December meeting minutes. They were reviewed and a motion to approve the BOD minutes was made by Reed Pollack with a second by Brad Wiggins.  The motion carried.

WCAC/Legislative Update
Peter Thrane presented the WCAC/legislative report.  The efforts of the Advisory Council crashed after DOLI employees contacted their union reps over a concern for possible layoffs and the loss of jobs.  Up to this point it had been a good process because labor and business had been working together.  The WCAC has produced some positive results when substantive changes were made to the benefit levels back in 03 and 04.  But, for now we will be keeping everything at status quo.  Pete concluded by asking if we should buy into the process in the future.

Membership
The following is the list of those who have not renewed their membership for 2010 and assignments for BOD contact:

1. Blandin Paper Company - Brad

2. Cambridge Integrated Services Group - Reed

3. Cold Spring Granite - Brad

4. Cronan Pearson Quinlivan P.A. - Jim

5. Express Scripts - Mike

6. Groves WorkReady - Brad

7. Helmsman Management Services - Brad

8. Ingenix - Sandra

9. Itasca County - Liz

10. Johnson & Condon P.A. - Dawn

11. Lutheran Social Services - Dan

12. Marsh USA, Inc. - Dan

13. Northern Reporting Service, Inc. - Liz

14. PMSI - Jim

15. Potlatch Corporation - Brad

16. Red Wing Shoe Company - Brad

17. Regions Hospital - Jim

18. Wells Fargo Insurance Services – Brad

A suggestion was made that we consider a discount for those who pay their membership fees prior to January 31. The discounted rate suggested was $650 and for those who pay after January 31, the rate will increase to $750, thus incenting members to pay early.

The password for the membership directory changes January 1 of every year. We need to update the website. This can be a June discussion item.
 

2010 Committees

The BOD needs to proceed with the strategic planning process using J.C. Beckstrand. Liz will contact J.C. to see if he is willing to facilitate a discussion regarding our mission and possible incentives for members.

Bylaw Amendments
We will be taking a vote of the members at the March 5^th Quarterly Membership Meeting regarding including associate members on the BOD, changing the quorum requirement to 10%, and the creation of an honorary member as a new class of members.  For this amendment to pass, we will need a quorum of 22 members in favor of the change.  If the amendment passes, we will ask associate members to send an email to Suzanna submitting their name, their company name and what they have to offer the BOD.  Recently the BOD has lost 6 members; Gene Harmer, Joan Sand, Sue Olson, Dave Hennes, Nancy Rys and Terri Simon.

The MSIA is a 501C.6 entity.  We will put discussions regarding an audit of financials in a pending status.

WCRA/SISF
Liz Houlding with be the WCRA liaison as she is a member of the WCRA Member Services Committee. Brian Rotty will by the SISF liaison.

The meeting was adjourned at 3:58 PM.